Creating a Daily Schedule

We’ve been doing a lot of adjusting around here lately. Evelyn started pre-school earlier this month and though I’ve really enjoyed the little bit of break that only having to care for one child has brought it has really thrown a wrench into my daily schedule. Surprise! I keep a schedule! Okay, not a surprise.

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Being a stay-at-home-mom and a hater of waste, a daily schedule is very natural for me. The kids are already on a schedule – they wake up at the same time, eat at the same time, nap at the same time and go to bed at the same time – everyday. It only makes sense that I integrate my own schedule into theirs.

Even if you’re not doing it intentionally you’re running on a schedule too. You wake up, go to work, eat meals and go to bed at the same time – everyday. All you have to do is expand on it a little. Is there a goal you’re working toward? A project you’d like to complete? A closet you’d like to clean out? Can’t seem to find them time? Schedule it into your day.

For me, I know that if I don’t do something to structure my day by the time I go to bed I’ll have nothing to show for an entire day of life. That’s not cool.

I’ve been keeping the same general schedule for the past year. It worked well for me. Unfortunately, taking Evie to school, having her gone most of the day and picking her up has upended my routine and now I’m not exactly sure how to most efficiently use the time she’s gone. I’m ashamed to say that instead of spending it productively, I’ve spent it at Target. Bad for productivity – worse for my wallet.

Since I found myself thinking a lot about my use of time, I thought it’d take this opportunity to walk you through the process of creating a daily schedule.

The easiest way to plan is to see everything laid out on paper. I always block my hours off using a worksheet that looks like this (for a printable PDF version click here).
Joni's Planner-long day.xlsx

Step 1: Non-Negotiables – Start filling in the things that must get done at very specific times. For example, Alvy’s nap is a non-negotiable so it’s the first thing that gets put on the schedule. Evelyn’s pre-school drop off and pick up are next to go on the schedule. Alvy’s weekly visit with his teacher of the deaf goes on there. Meals are next, then my workouts. These things are priorities. Yes, my workouts are non-negotiable (yours should be too).

Step 2: Flexible Deliverables – Figure out the things that must get done but aren’t on a strict timetable. Chores, for example must be completed but can be done at any time. Blogging, MOMS Club and work for the cemetery all fall in this category for me.  Decide how much time you need to dedicate to these activities during any given week and start blocking them off on your schedule.

Step 3: Flexible Time – See what time is left. Having every minute planned isn’t going to set you up for success. If you have a non-structured day, like me, try to schedule 30 minute breaks if possible to give yourself some time to relax, read a book, etc. These little breaks will help renew your energy for the assigned block of time.

When I’m done laying everything out, it ends up looking like this.

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{Please note: This isn’t my actual schedule. It’s an illustration of how I prioritize my time and lay out my day. However, this is a very good representation of what my real schedule looks like. In the interest of privacy I’m going to keep my real schedule to myself.}

I color coded it because my calendar is color coded and it only makes sense to make the daily schedule match up with my calendar.

Pink – Personal/House Stuff
Red – School Stuff (either child)
Dark Blue – Blog Stuff
Light Blue – Alvy’s Nap
Yellow – Workouts
Purple – MOMS Club Stuff
Green – Cemetery Stuff

If I need to schedule something like doctor’s appointment, play date, etc I will schedule it in the time when allotted for laundry or chores.

The most important take away here is not to stick to your schedule religiously. Much like the meal rotation, use it as a guideline. For example in the few months leading up to the cemetery annual meeting and fundraiser I will do almost nothing but work for the cemetery and only the most important things for my other responsibilities will get done but as soon as that is over I will revert back to my normal routine.

If you find yourself with a lot of unstructured time and your to do list never seems to get any shorter try creating a daily schedule. It can help structure your day and make it more productive. It’s something easy you can do in just a few minutes to start adding some organization to your life – all you have to do is stick to it.

What does your day look like? How do you structure your day?

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